Norman Jaspan Associates, Inc. employs a novel approach to facilitate and implement the requirements for CTPAT Threat Awareness Training. This approach includes both on site and online training in order to respond to the CTPAT Minimum Security Requirements:
- Is your company meeting its CTPAT obligation by offering training to assist employees in maintaining cargo integrity, recognizing internal conspiracies, and protecting access controls?*
- Does your company have a threat awareness program to recognize and foster awareness of the threat posed by terrorists at each point of the supply chain?*
- Is your company’s threat awareness training well documented with the
date of training and the employees’ names?* - Can your company’s threat awareness program adapt when risk evolves?*
*U.S. Customs and Border Protection (CBP) minimum security criteria for CTPAT.
Prior to being certified as a CTPAT member, as well as during the validation phase and subsequent revalidation phases, the assigned SCSS (Supply Chain Security Specialist) will check to ensure that your firm has a threat-awareness program in place.
NJAI works with companies in many different industries in joining the CTPAT program, updating security profiles for yearly updates and new CTPAT releases as well as preparing and being present for on-site validations both in the USA as well as abroad. Given our travels throughout the world, we can impart our observations with specific examples of the logistics process from the point of stuffing (out of the USA) at a factory or consolidation facility until it arrives at the consignee (USA). The TAP focuses on identifying threats through use of written procedures, which are implemented, verified and tested.
- We would visit one or more of your facilities, which you would view as a typical facility. This could be an office with an attached warehouse, an office that has a warehouse at a different site or uses a third party warehouse. We would conduct onsite training that is unique to the individual department as well as common to all. This process will enable us to determine where the focus should be with the on line threat awareness program, as described below, as well as provide the company’s management CTPAT team with a report on the areas where the company is not presently meeting the CTPAT minimum requirements. Some of the recommendations may be company-wide, while others may be unique to the individual facility.
- Create specific documents that support a number of the areas covered in the Threat Awareness Program that must be viewed, completed or hung in the facility. We will also recommend other documentation which should be obtained in order to supplement the CTPAT minimum requirements.
- Enroll the company in a one year subscription to NJAI online CTPAT training & TAP that is managed/administered by NJAI. (Can be used as a standalone program).
During the validation phase and subsequent revalidation phases, the SCSS will visit your company facility as well as that of your foreign supply chain providers (foreign suppliers, consolidators, and trucking companies) in order to verify there are written procedures which meet the minimum security requirements and which are being implemented. One of the written procedures that they always request evidence of is The Threat Awareness Training Program for both your firm and your business supply chain providers.
The key to a successful validation visit is documentation. NJA has designed our on-line program to automatically generate an email to the persons of your choosing, whenever one of your employees completes a CTPAT training module. This email will contain such information as the employee’s name, title, department, employee ID number and work location. This e-mail will contain the results of the multiple choice/true false test completed by the employee. The test confirms that the employee read the training module as well as demonstrates their knowledge of the material.
Some of the topics include:
- What is CTPAT
- Recognize Internal Conspiracies
- IT Security
- Container and Seal Integrity
- Risk Assessment
- Access Control
- Written Procedures
- Security Awareness
- Employee Fraud
- Shipping & Receiving document review
- Protect Access Controls
- Address a Security Breach
- Maintain Cargo Integrity
- Truck Procedures
In a validation report prepared by the CBP validation team, the SCSS stated that his assigned company displayed a number of Best Practices (written procedures that demonstrates compliance with Tier 3 CTPAT status). One of the best practices is as follows: Security Awareness Training is provided to employees every four months via Norman Jaspan Associates, Inc.’s website.
